Solicitation Number: DOT IAEB No. 2009-003 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Consulting Services Category: Consulting Services Approved Budget for the Contract: PHP 1,500,000.00  Delivery Period: 5 Month/s Client Agency: Contact Person: June J Garduque BAC Secretariat/ITO II T.M. Kalaw St., Ermita, Manila Metro Manila Philippines 1000 63-2-5233564 63-2-5241379 bac@tourism.gov.ph	Status	Closed
	Associated Components	1
	Bid Supplements	1
	Document Request List	6
	Date Published	21/02/2009
	Last Updated / Time	10/03/2009 18:23 PM
	Closing Date / Time	31/03/2009 13:00 PM
Description   Project Reference No. DOT IAEB No. 2009-003 INVITATION TO APPLY FOR ELIGIBILITY AND TO BID (IAEB) The Department of Tourism (DOT) through its Bids and Awards Committee (BAC), invites Phil-GEPS registered Consultancy Firms to apply for eligibility and shortlisting and if found eligible and shortlisted, to bid for the hereunder project: Name of Project : Preparation of Tourism Master Development Plan for Samar Island Brief Description : A Tourism Master Development Plan for Samar Island anchored on sustainable tourism development while generating revenue for the whole island and employment for its residents. The Plan shall provide a framework and direction for the three provinces composing the island of Samar to harness its tourism potentials, protect its natural resources, conserve its cultural heritage, develop community-based tourism projects and formulate appropriate policies, rules and regulations to regulate tourism development in the area. Approved Budget for the Contract : Php 1,500,000.00 inclusive of applicable taxes Contract Duration: Five (5) months Eligibility of prospective bidders shall be checked using a non-discretionary “pass/fail” criteria. Shortlisting of consultancy firms will be done based on the following criteria: (a) applicable experience of the firm (b) qualification of personnel who may be assigned to the job and (c) current workload relative to capacity. Only 5 eligible bidders shall make up the shortlist. The evaluation procedure to be adopted shall be Quality-Based Evaluation (QBE). All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulation (IRR). The schedule of activities is as follows: Activities Schedule 1. Submission of Letters of Intent (LOI) Feb. 25 – March 2, 2009 (8:00am–12:00nn / 1:00pm – 5:00pm) Rm. 314 3rd Floor, DOT Bldg. T.M.Kalaw St. Ermita, Manila 2. Issuance of Eligibility Requirements Checklist/Sample Forms Upon submission of Letter of Intent (LOI) 3. Submission of Eligibility Requirements Until 1:00 pm of March 10, 2009 Rm. 314 3rd Floor, DOT Bldg. T.M.Kalaw St. Ermita, Manila 4. Checking of Eligibility Requirements/Eligibility Check March 10, 2009 (2:00pm) Rm. 202 2nd Floor DOT Training Room, DOT Bldg. Manila 5. Results of Shortlisting of Eligible Bidders March 12, 2009 6. Issuance of Bid Documents to Shortlisted Eligible Bidders March 13-17, 2009 (8:00am-12:00nn)/1:00pm - 5:00pm) Rm. 314 3rd Floor, DOT Bldg. T.M.Kalaw St. Ermita, Manila 7. Pre-bid Conference and Briefing w/ Shortlisted Eligible Bidders March 19, 2009 (2:00 pm) Rm. 202 2nd Floor DOT Training Room, DOT Bldg. Manila 8. Submission of Technical and Financial Proposals Until 1:00 pm of March 31, 2009 Rm. 314 3rd Floor DOT Bldg. T.M. Kalaw St. Ermita, Mla. 9. Opening of Bids (Checking for completeness of Technical Requirements/Proposals) March 31, 2009 (2:00 pm) Rm. 202 2nd Floor DOT Training Room, DOT Bldg. Manila The Eligibility Requirements Checklist/Sample Forms will be available at the BAC Secretariat c/o Florencio Capati, 3rd Floor Rm. 314 DOT Bldg. T.M. Kalaw St. Ermita, Manila (tel. nos. 524-1680 and 524-1742) upon submission of a letter of intent and application for eligibility. Submission of Eligibility Requirements in sealed envelopes shall be on the same office. Bid Documents will be available only to shortlisted eligible bidders upon payment of a non-refundable amount of Php 1,000.00 to the cashier. Bids shall be submitted in sealed envelopes addressed to the BAC Chairman. The Department of Tourism reserves the right to reject any or all bids, declare a Failure of Bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability, and make no assurance that a contract shall be entered into as a result of the bidding. Likewise, the Department of Tourism may waive any minor defect therein and accept the offer most advantageous to the government. Further, the Department of Tourism assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. Approved by: (Sgd.) Usec. Oscar P. Palabyab BAC Chairperson Pre-bid Conference Date Time Venue 19/03/2009 2:00:00 PM Rm. 202 2nd Floor DOT Training Room DOT Bldg. T.M. Kalaw St. Ermita, Manila 1000